Our contact details

Name office:

• HVK Stevens Legal B.V.
• HVK Stevens Tax Consultancy B.V.
• HVK Stevens Consultancy B.V.
• HVK Stevens Rotterdam B.V.
• Lagun Family Services B.V. (gezamenlijk: “HVK Stevens”)

Address:

• Prins Bernhardplein 200, 1097 JB Amsterdam

Contact person:

• Head of Compliance:Compliance@hvkstevens.com

Our services

Our office only requests your personal data for the following purposes:

• the performance of assignments for advice or other services;
• to comply with legal tasks and obligations; or •
• for the purposes for which you have specifically given consent

Your data will not be processed for other purposes without your consent. Personal data is requested for the preparation of a notarial deed or for the performance of another assignment

Rules for personal data in notarial deeds

If our office prepares a notarial deed with your personal data, the notary must comply with legal rules. These affect the processing of personal data:

• The notary is required to include certain (personal) data in the deed. Your data is therefore processed on a legal basis
• The notary is required to permanently retain the signed deed containing your personal data
• Once the deed has been signed by the notary, it becomes an official document. Nothing may be changed, even if the personal data is incorrect. If changes are necessary, the notary must create a new deed reflecting the change.
• The notary is required to verify certain (personal) data in the Basic Registration of Persons (BRP), Trade Register, and Land Registry
• The notary is required to verify your identity. To do this, he must request a valid form of identification from you. The notary is one of the few who is also allowed to make a copy of it with all the information on it.
• Your personal data is covered by the notary's professional secrecy. Unauthorized persons do not have access to the data.

Advice and other services

For the other processing of personal data by our office, reference is made to Appendix 1. Appendix 1 contains the processing registers (within the meaning of Article 30 GDPR) of HVK Stevens Legal B.V., HVK Stevens Tax Consultancy B.V., HVK Stevens Consultancy B.V., HVK Stevens Rotterdam B.V. and Lagun Family Services B.V.

Source of processed personal data

If our office processes personal data about you that we have not obtained from you, this will always be done in the context of the assignment you have given us. The source of that data will then be one of the following:

• Public registers, including the Land Registry
• Broker or other advisor in connection with a purchase agreement in which you are one of the parties
• Donor
• and other parties mentioned in processing registers as included in Appendix 1

Disclosure of your personal data

Our office only discloses your personal data to others (third parties) if this is legally required or if it is really necessary to carry out the work

Our office provides personal data to the recipients mentioned in the processing registers in Appendix 1. Personal data is not transferred outside the EU or to an international organization by our office

Retention of your personal data

Your personal data will not be retained by our office longer than necessary for the purpose for which it was collected, for the performance of legal tasks and the fulfillment of legal obligations or the execution of agreements (think of limitation periods). Retention periods from legal provisions such as the Notaries Act and the Archives Act apply. Notarial deeds are kept indefinitely

Retention of your personal data Your personal data will not be retained by our office longer than necessary for the purpose for which it was collected, for the performance of legal tasks and the fulfillment of legal obligations or the execution of agreements (think of limitation periods). Retention periods from legal provisions such as the Notaries Act and the Archives Act apply. Notarial deeds are kept indefinitely

Your rights regarding personal data processed by us

When your personal data is processed by our office, you can exercise the rights listed below under the General Data Protection Regulation. You can do this by submitting a (preferably written) request via the contact details in this privacy statement. Before we comply with your request, we will first identify you using a valid identity document.

Right of access of the data subject

U kunt altijd opvragen welke persoonsgegevens ons kantoor verwerkt, voor welk doel dat is en hoe lang deze bewaard worden. Mogelijk is er een wettelijke grondslag waardoor we niet op uw verzoek in kunnen gaan, wij zullen dit beoordelen en u hierover informeren

Right to rectification

When you believe that certain data has not been processed correctly, you have the right to request rectification of this data. If this concerns data in a notarial deed, this is not possible and a new deed will have to be drawn up as a supplement to the incorrect deed.

Right to erasure (right to be forgotten)

When you want your personal data to be deleted, you can submit a request for this. If the data is in a notarial deed, the notary may not delete it.

Right to restriction of processing

When you want to restrict the processing of personal data by our office (pending rectification of your personal data requested by you, objection to processing made or because you do not want data to be deleted despite the processing being unlawful), you can submit a request for this.

Right to data portability

When your personal data is not processed for a notarial deed and you want to transfer the personal data to another service provider, you can submit a request for this. Such a transfer is not always possible, as legal notarial obligations may oppose it.

Right to object

If we use your data for direct marketing, you can object to this processing.

Possible limitations in exercising your rights under the General Data Protection Regulation

Our office makes every effort to comply with your rights under the General Data Protection Regulation. However, it may occur that these rights conflict with other legal provisions such as the Notaries Act. If the notary cannot comply with one of the requests mentioned for that reason, you will be informed of this in writing.

Complaints about the processing of your personal data by our office

When you have complaints about the processing of personal data by our office, we would like to hear from you via e-mail (see contact details). You also have the right to file a complaint with the supervisory authority, the Dutch Data Protection Authority. You can find more information on their websitewww.autoriteitpersoonsgegevens.nl

HVK Stevens Belastingadvies B.V.HVK Stevens Legal B.V.HVK Stevens Consultancy B.V.HVK Stevens Business Services B.V.Apollolaan 150 | 1077 BG Amsterdam Postbus94520 | 1090 GM Amsterdam

TEL+31 (0)20 76 30 900E-MAILinfo@hvkstevens.comWEBSITEwww.hvkstevens.com